Announce your switch using
our email and poster templates

Keep users informed about your switch to Google Apps via email, announcements on your company website, and posters in the cafeteria and mailrooms! Use our announcements below as templates. Learn about using Google templates
Company announcement templates
Email announcement to company First announcement of company's plan to switch email and calendar platform to Google Apps. Contains a link to the "Intranet announcement to company," which has more details.

When to send: As soon as your organization decides to "Go Google."

Intranet announcement to company Information about company's plans to switch to Google Apps, to be posted on the company's intranet. 

How to use: Post on your intranet as soon as your organization decides to "Go Google."

Email notification templates
Email 1: First notification
data migration | no migration
Notification to users that their accounts will be migrated to Google Apps. Use the "data migration" template if their mail, calendar, or contacts will be migrated to Google Apps.

When to send: About two weeks before the migration.

Email 2: Reminder
data migration | no migration

General reminder about account migration. Can be sent multiple times. Use the "data migration" template if users' mail, calendar, or contacts will be migrated to their Google Apps accounts.

When to send: About one week before the migration.

Email 3: Reminder with preparation
data migration | no migration
Reminder about account migration. Includes steps to take to prepare for the migration. Use the "data migration" template if users' mail, calendar, or contacts will be migrated to their Google Apps accounts.

When to send: About two days before the migration.

Email 4: Final reminder
data migration | no migration
Final reminder about account migration. Includes instructions to print documentation. Use the "data migration" template if users' mail, calendar, or contacts will be migrated to their Google Apps accounts.

When to send: About on the day of the migration, perhaps 1 or 2 hours before migration begins.

Email 5: Welcome message for migrated users Welcomes the user to his or her new Google Apps account. Includes information about what to do first and where to get help.

When to send: Right after the migration, so this message appears near the top of their new Google Mail Inbox.

New user welcome message Welcomes new employees to their Google Apps accounts. Intended for users who did not migrate from another email or calendar platform.

When to send: Right after new account is created.

Training announcement Announces schedule for live, online training (webinars).
Google Guides recruiting message Requests managers and supervisors at your company to nominate Google Guides, who will serve as your first-line support team for deployment. Learn more about the Google Guides program

When to send: As early as possible in migration schedule.

Google Apps poster Customize this poster with information about your organization's transition to Google Apps. (Template includes a link to an example.)

How to use: Design, print, and hang the posters 4-6 weeks before the migration.