Before using these documents, see Disclaimer for Using Google Templates
Communications Templates Use our email, intranet posting, and poster templates to keep users informed about your
organization's switch to Google Apps. Simply copy a template, customize it, and distribute
it to your users. Learn more about copying and customizing templates
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Company announcement templates

 Template Description
Email announcement to company First announcement of company's plan to switch email and calendar platform to Google Apps.

Contains a link to the "Intranet announcement to company," which has more details.

When to send: As soon as your organization decides to "Go Google."
Intranet announcement to company Information about company's plans to switch to Google Apps, to be posted on the company's intranet. 

How to use: Post on your intranet as soon as your organization decides to "Go Google."

Email notification templates

 Template Description
Email 1: First notification - data migration

Email 1: First notification - no data migration		 Notification to users that their accounts will be migrated to Google Apps.

Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts.

When to send: About two weeks before the migration.
Email 2: Reminder - data migration

Email 2: Reminder - no data migration		 General reminder about account migration. Can be sent multiple times.

Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts.

When to send: About one week before the migration.
Email 3: Reminder with preparation - data migration

Email 3: Reminder with preparation - no data migration		 Reminder about account migration. Includes steps to take to prepare for the migration.

Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts.

When to send: About two days before the migration.
Email 4: Final reminder - data migration

Email 4: Final reminder - no data migration		 Final reminder about account migration. Includes instructions to print documentation.

Use the "data migration" template if users' email/calendar/contacts will be migrated to their Google Apps accounts.

When to send: About on the day of the migration, perhaps 1 or 2 hours before migration begins.
Email 5: Welcome message for migrated users Welcomes the user to his or her new Google Apps account. Includes information about what to do first and where to get help.

When to send: Right after the migration, so this message appears near the top of their new Google Mail Inbox.
New user welcome message Welcomes new employees to their Google Apps accounts. Intended for users who did not migrate from another email/calendar platform.

When to send: Right after new account is created.
Training announcement Announces schedule for live, online training (webinars).
Google Guides recruiting message Requests managers and supervisors at your company to nominate Google Guides, who will serve as your first-line support team for deployment. Learn more about the Google Guides program

When to send: As early as possible in migration schedule.

Google Apps poster template

 Template Description
Google Apps poster Customize this poster with information about your organization's transition to Google Apps. (Template includes a link to an example.)

How to use: Design, print, and hang the posters 4-6 weeks before the migration.